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A workplace emergency is the worst time to realize that employee emergency contact information is out of date or missing. Since we cannot predict when we will truly need it, now is the best time to require all of your employees to update their emergency contact information.
Emergency Contact Information
Make it a point to remind employees that names, phone numbers, email addresses, and other information should be accurate in the company files. EctoHR recommends utilizing a one-page emergency contact form to quickly and easily gather important contact information for all employees. Employers depend on the information to be accurate and accessible at a moment’s notice for the safety of the employee.
As life circumstances change, so may the desired beneficiaries of an employee’s company life insurance policy, 401(k) assets, or health savings accounts. Many times, employees are not aware that these accounts require designated beneficiaries, contingents’ names, distribution percentages as well as current phone numbers and addresses. Costly legal action by the employee’s family is necessary to correct this if the employee dies without the correct beneficiaries listed, or without any beneficiaries listed at all. In some cases, the omission may not be reversible, proving to be very costly for those that should have received the appropriate benefit.
Tracking and updating emergency contact and beneficiary information can be overwhelming and time consuming. EctoHR recommends the following best practices to ensure compliance and accurate record keeping:
EctoHR is here to help
For more information on best practices and required updates, contact an EctoHR team member by calling 810.534.0170, or by email at firstname.lastname@example.org.